Job Description

Paralegal - Confidential Assistant

POSITION DETAILS

ABOUT JOHN JAY COLLEGE

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. John Jay is laser-focused on fueling the success of our exceptional student scholars pursuing a justice-focused education. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students, nearly fifty percent of whom are first in their family to attend college, and many of them are immigrants or children of immigrants.

The College participates in the doctoral programs of the Graduate Center of CUNY and offers bachelor's and master's degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in a multicultural academic environment and are committed to cementing our culture of pride, distinction and excellence.

POSITION OVERVIEW

Assists in processing and tracking legal matters of various kinds

• Supports theOfficeofLegalCounselbyrespondingtoFreedomofInformationLaw("FOIL"}requests
• Helps trackandcomplywithstatutorydeadlines
• Analyze andcompileresponsiverecordsforFOILrequests
• EnsurethatFOILresponsesareappropriatelyidentified,redacted,disclosedinatimelymanner,anddonotviolateany applicable statutes, confidentiality laws or restrictions
• Saveresponsiverecordsinanonlineaccessiblefilingsystemforinternalreviewandexternalproductionwithinthe appropriate deadlines for FOIL
• Respond toroutinesubpoenasforinstitutionalrecords
• Review andrespondtoauthorizationforHumanResourcesrecordandstudentrecordrequests
• Organize andmaintaincaseormatterfiles,andrelateddocumentation
• Assist inpreparingarbitrations,litigation,hearingsandotherproceedings
• Perform researchandwritingactivities
• Prepare opinions,reportsanddraftsofresearchactivities,utilizingsuchtoolsasLexisNexisUni,Westlaw,andthe internet
• Maintain thesecurityofhighlyconfidentialinformationasperCollegeandUniversitypolicies and ensure that information is securely handled
• Assist withprocessingofcontracts,affiliationagreements,litigationrecordsandsubpoenafiles,employeeandstudent disciplinary actions, human rights complaints, and other matters
• Compile andanalyzelegaldatapertinenttocases;preparesummaries
• Assist LegalCounselinthedevelopment,refinement,anddailyoperationsoffilemanagementsystems
• Research,gather,andcompilecasedata;studyprovisionsandnuancesofcontracts,collectivebargainingagreements, CUNY policies, and laws or regulations
• Provide outreach on behalf of the Office of Legal Counsel to faculty staff and students
• Conduct initial intake screening of matters related to discrimination, harassment and sex based misconduct
• Draft summaries of interviews related to intakes or reports filed with the office
• Assist with scheduling and calendaring for all office staff
• Record all information pertaining to intakes and investigations
• Prepare monthly/quarterly/annual statistical and narrative reports
• Provide support with trainings, investigations and programming
• Assist withvariousdailyadministrativedutiesinsupportoftheoffice/teamaswellasprovidingbackuptotheOffice Administrative Staff (phone, file management, intake, etc.}

QUALIFICATIONS

Bachelor's degree and four years of relevant experience.

Preferred Qualifications:

• Fiveyears'relatedexperienceinalawfirmorin-houselegaldepartmentasanofficiallydesignated paralegal required.
• Experience in conducting investigations
• JD
• Knowledge of trauma-informed best practices

CUNY TITLE OVERVIEW

Supports a College or University unit by providing research and managing documents for legal matters of various kinds.

• Supports a College or University unit in research and managing documents for legal matters of various kinds
• Performs research and writing activities; prepare opinions, reports and drafts of research activities
• Develops and drafts legal documents, filings, charges, grievance and disciplinary decisions, and similar items
• Assists in preparing for litigation or hearings; compiles and analyzes legal data pertinent to cases; prepares summaries
• Researches, gathers, and compiles case data; studies provisions and nuances of contract, collective bargaining agreements, CUNY policies, and laws or regulations and fulfills requests for information
• Files and indexes case studies, actions, contracts, decisions, and other legal documents
• May perform paralegal duties in a specialized unit, such as labor relations, contracts, or student immigration support
• Performs related duties as assigned.

Job Title Name: Legal Specialist - Paralegal

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$68,004 - $86,645

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing the job posting on any website other than CUNYFirst, please follow the instructions below:

• Go to and click on ???Employment???
• Click ???Search job listings???
• Search by job Opening ID number 29016
• Click on ???more options to search for CUNY jobs???
• Click on the ???Apply Now??? button and follow the instructions

Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.

CLOSING DATE

The posting will remain open until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

John Jay College

About CUNY John Jay College

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally-recognized leader in educating for justice. John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent of students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.

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